Optimization is Best of Breed

Sourcing optimization is a strategy for engaging suppliers in an enriched bidding process that performs better than any other. It gathers more information from the market and lets buyers decide afterwards how they would like to split business among suppliers to maximize value using scenario analysis. Optimization secures the best downstream outcome for the purchaser.

The more open and expressive competition format involves disaggregating demand into smaller Lots and inviting bidders to bid on bundles that allow them to play to their strengths. It is designed to maximize competitive tension among suppliers, while also enabling suppliers to 1) hedge their risks; 2) make reasoned bids and 3) play to their strengths.
Allowing suppliers to communicate capacity constraints also lets them bid on more work than they can service, increasing competition further.


A RFI can act as a qualification stage in a sourcing event. What makes optimization-backed sourcing superior to ordinary eSourcing is that the responses can be used within scenario analysis later, e.g. “what’s the added cost if we only award contracts to suppliers with a dangerous goods licences?”

  • Multiple response types such as number, yes/no, date or file uploads
  • Bulk upload / download
  • Customizable workflow – conduct an RFI with gating to RFQ or in parallel

RFQs and RFTs

Capture dozens, hundreds or even thousands of bids across lots. Collect package bids with contingent discounts in offline or online bidding processes.

  • Combinatorial Bidding
  • Multi-currency support and robust validation
  • Scenario Analysis and automated feedback between rounds

Multi-Lot eAuctions

Auctions are ideal for commodity goods or services where less strategic control, biasing or scenario analysis is required. Multi-lot eAuctions can facilitate package bidding so cost synergies are captured.


For commodity goods and services, multi-lot auctions can be a fast and effective mechanims for establishing a competitive clearing price.


Multi-lot auctions give granularity to bidders that make it clearer how they can win more business.


Auctions make it easy to justify award procedures and offer an audit trail.


For the first time ever, eSourcing with optimization is available On-Demand. Configure and purchase and event that suits your needs within minutes. No lengthy price negotiations, no barriers.

  • Starting from $700
  • Free for the first 7 days
  • Wide range of credit cards accepted by our fast and secure payment provider
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Sourcing optimization

Enterprise Grade Security

  • Connector.

    Encryption of Data at Rest

    All data stored at rest in our infrastructure is fully encrypted using 256 bit ciphers.

  • Connector.

    Encryption of Data in Transport

    Data moving from client to our servers and between Keelvar servers on internal systems is also encrypted.

  • Connector.

    Public Key Infrastructure

    Keelvar has a public key infrastructure that can be used to authenticate and encrypt communications as required between trusted third parties and systems.

Global Product Support

Dallas: +1 214 585 1260
London: +44 203 290 2340
Cork: +353 21 234 0219
Sydney +61 2 8091 5234
Rio de Janeiro: +353 21 234 0219

Are you ready to start using sourcing optimization?

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Keelvar believes usability is important. Therefore every screen and workflow has been designed to be intuitive. We also embed training materials and guided tours within the product.
In addition, Keelvar provides a self-service Help Center containing articles and videos.

Live online and on-site training sessions are available.

  • Product Tours Highlight Features
  • Video tutorials for features
  • Video demo’s for categories


Having help close to hand when and where needed is vital for any Enterprise grade system. We have a team of experts on hand that are ready to assist when required during European and US business hours.

  • USA: +1 214 585 1260
  • UK: +44 203 290 2340
  • Australia: +61 2 8091 5234
  • Ireland: +353 21 234 0219
  • Brazil: +353 21 234 0219


Keelvar’s REST API can be used to hook into 3rd party systems with ease. Integrations can be facilitated in Enterprise agreements and tailored to customers specific requirements. Possible integrations include the following:

  • Supplier Databases
  • Benchmark Data
  • Business Intelligence Tools
  • Contract/Rate Management