Sourcing Optimization

Keelvar delivers the highest rates of adoption of any Sourcing Optimization solution because we make it easy and intuitive for users to realize the following key benefits.


Risk Management & Control, like never before.

Choose award criteria that align corporate strategy or risk management policies with the outcome of the bid process. For example, manage the number of suppliers, include switching costs, avoid monopolies or support SMBs by simply setting these business rules in a few clicks.


It’s never been so easy to apply optimization quickly and easily in sourcing events. Simply break requirements into granular Lots and collect prices on each, e.g. price per location. Evaluation is complete at the click of a button! Any number of scenarios with flexible rules can be evaluated in seconds

Power & Control


Finance may be more interested in cost savings whereas other business stakeholders such as Logistics or Material buyers are more concerned with biasing outcomes in favor of certain suppliers or quality factors.

C-level management may be less concerned with specific details but care more about having high level controls and insights. The ability to visually assess the impact of certain decisions can help stakeholders understand the trade-offs better, and ultimately choose the best outcome that meets corporate objectives.

Managing Margins

Sourcing optimization is sometimes misrepresented as a tool focused on driving down costs and supplier margins. The truth is that suppliers can increase margins whilst reducing costs for buyers by making contingent offers on combinations of lots that offer cost synergies. In other words, suppliers can communicate richer cost structures and the optimization engine finds a way to split the award across two or more suppliers so that they are playing to their respective strengths.

Savings & Insights


Savings flow because the landscape of cost profiles from suppliers is better understood. Expressive bid information describes economies of scale and scope so that the buying organization can share in the benefits of efficient allocations. These gains are shared so suppliers have an incentive to engage in the process of describing package bids with contingent discounts.


For experienced users of sourcing optimization, the deeper insights and understanding of supplier cost profiles and inherent trade-offs give much stronger evidence in the selection of appropriate sourcing strategies and market treatments. It provides a spotlight on the types of goods and services that are vulnerable to monopolization and thus informs negotiators on how to protect the buying organization from future risks.

Intelligent bid sheet design

Using artificially intelligent design upload, an event design can be downloaded in Excel format for editing offline. Offline design updates can then be imported into the system using our upload AI. The AI determines everything from a column being a Currency, Number or Text input to whether it is an optional or mandatory input. The AI will also automatically hide columns that should not be visible to bidders – this is especially helpful to ensure historic prices or other sensitive data does not get inadvertently leaked.

A clean bid sheet layout gives immediate access to an overview of the current design. The bid sheet can be configured in minutes, and can be previewed just as a supplier would see it.


A RFI can act as a qualification stage in a sourcing event. What makes optimization-backed sourcing superior to ordinary eSourcing is that the responses can be used within scenario analysis later, e.g. “what’s the added cost if we only award contracts to suppliers with a dangerous goods licences?”

  • Multiple response types such as number, yes/no, date or file uploads
  • Bulk upload / download
  • Customizable workflow
  • Gating questions

RFQs and RFTs

A rich offering of options for capturing dozens, hundreds or even thousands of bids. A slick and user friendly interface for purchasers and bidders allows rapid execution of expressive bidding.

  • Single or Multi Round Bidding
  • Rich Feedback Options
  • Combinatorial Bidding
  • Formula Fields
  • Multi-currency support and robust validation
  • Benchmark Data Integration Options
  • Ultra Scalability – 100K+ Items, 1000+ Bidders
  • Invite Management / Soft and Hard Bounce detection
  • Pause / Resume / Edit controls
  • Scenario Analysis – Over 40 Types of Business Rules
  • Online or Offline Flows
  • Rich Reporting
  • Tableau Integration
  • UI Tours for Newly Registered Bidders
  • Rich and Open Support Portal

Multi-Lot e-Auctions


For commodity goods and services, multi-lot auctions can be fast and effective mechanisms for establishing a competitive clearing price.


Multi-lot auctions give granularity to bidders that make it clearer how they can win more business.


Auctions make it easy to justify award procedures and offer an audit trail.


Need something more flexible?

Keelvar On-Demand

Keelvar On-Demand allows you to purchase once-off, custom tailored sourcing events. You can quickly and easily build a best-of-breed sourcing project using optimization and expressive bid processes.

  • The ROI is extremely high.
  • Get started immediately. Free one hours training.
  • Quick access to one of the world’s most powerful sourcing tools.

Enterprise Grade Security

  • Encryption of Data at Rest

    All data stored at rest in our infrastructure is fully encrypted using 256 bit ciphers.

  • Encryption of Data in Transport

    Data moving from client to our servers and between Keelvar servers on internal systems is also encrypted.

  • Public Key Infrastructure

    Keelvar has a public key infrastructure that can be used to authenticate and encrypt communications as required between trusted third parties and systems.