Where contracted rates become agentic actions

Rate Manager is Keelvar's product for centralising and managing contracted supplier rates. It replaces the spreadsheets and fragmented systems most procurement teams use to store rate data

Rates are the output of every sourcing event. If those rates are stored inconsistently across spreadsheets, inboxes, and local files, your procurement function loses visibility into what has been contracted, at what price, and for how long. This creates risk: teams may pay out-of-contract rates, miss renewal windows, or make sourcing decisions based on outdated data. Centralised rate management turns contracted rates from a filing problem into a strategic asset.

Rate Manager acts as the data foundation for autonomous sourcing. When rates are centralised and monitored in real time, AI agents can use that rate data to inform sourcing decisions, benchmark incoming bids, and trigger new events automatically when contracts approach expiry. This is what Keelvar calls the flywheel effect: better rate management feeds better automation, which delivers better rates, which improves automation further.

Access levels are configurable. You can define which team members can view rates, which can request updates, and which have authority to modify rate cards. Suppliers can be invited to update their own rates directly within the platform, removing the back-and-forth of manual rate revision cycles. An audit trail records all changes, so you always know what was changed, when, and by whom.

Yes. Rate Manager is category-agnostic. It is used most heavily in transport and logistics — where rate cards cover FTL, LTL, ocean, air, and parcel lanes — but it works equally well for direct materials, indirect, packaging, and services categories. Rate cards are fully customisable with the fields relevant to each category, and rates from different categories can be managed within the same platform.

When contracted rates are visible to everyone who needs them and easy to retrieve, there is far less reason for teams to place orders outside agreed terms. Rate Manager makes it straightforward to look up the correct contracted rate for any supplier and category, reducing the likelihood that staff use outdated or unchecked pricing. Combined with the audit trail and access controls, it gives procurement clear oversight of what is being spent and at what price.