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Awards that reflect what
your business cares about
Speed or rigour. Price or total value. Most tools force the trade-off. Sourcing Optimizer doesn't: AI handles the complexity, your team makes the call.
Make award decisions based on the full picture
Handle any scale of event
Allow suppliers to compete on more than price
How Keelvar beats competition
Five capabilities your team will want to use
Designed for sourcing teams, not data scientists
No coding, formulas, or specialist training. Sourcing Optimizer is built for procurement professionals — Kai, our AI Orchestrator, handles the setup so your team can focus on the tasks that need them.
Model every scenario before awarding
Describe your constraints in plain language and Kai builds the scenarios. Cost, risk, sustainability, supplier discounts — every combination modelled, no code required. You compare, you decide.
Let suppliers show the best they can offer
Conditional discounts, item bundles, alternative bids — suppliers can show what they're really capable of. Real-time feedback keeps competition sharp and pushes outcomes beyond what a standard RFQ ever surfaces.
More competition, less hard work
Run multiple rounds of negotiation while automatically giving suppliers clear feedback after each one — traffic light ratings, rank, or written commentary. Suppliers know where they stand. Your team stays in control of when to close.
Drive competitive pricing for well-defined spend
For categories where requirements are clear and quantifiable, reverse auctions create live competition between suppliers and accelerate award decisions. Sourcing Optimizer supports several auction formats alongside your broader event strategy.
Numbers speak louder than words
cost avoidance in high-tech
savings in packaging
time saved in manufacturing
savings in retail
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What they say about us
“Keelvar makes processes that are complex, simple — so you can easily follow them, and you can easily go through the checkpoints, so you're sure you're not going to make a mistake. It's like having a second pair of eyes checking everything you're doing“
"Keelvar is a very user-friendly, simple system, with a lot of powerful things integrated into one solution."
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“Anybody can create a software tool to house data. It’s the analytics that tipped the scale back in 2019, and it’s the reason we’re still using Keelvar 6 years later. Anything we can do to help stabilise or drive down costs during tariff changes or shipping disruptions has been very valuable to us.”
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Get in touch
FAQs
Straight answers to common questions about Keelvar.
Sourcing Optimizer is Keelvar's advanced eSourcing and bid optimization product. It gives procurement teams the ability to run RfQ and RfP events with built-in machine learning that evaluates complex, multi-variable bid data and models the best possible award scenario. Where a category manager might manually compare a handful of options, Keelvar evaluates billions of combinations — factoring in cost, risk, supply constraints, and strategic preferences — to surface the optimal decision.
In a sourcing event, suppliers submit bids across multiple items, lanes, or service lines — often with conditional pricing, volume discounts, and regional constraints. Keelvar processes all of that data simultaneously, runs scenario analysis, and presents ranked award recommendations based on your defined objectives. You can adjust parameters — shifting the weighting between cost savings and supply diversification, for example — and re-run scenarios in seconds.
Sourcing Optimizer supports the full range of RfX event types: RfQs, RfPs, eAuctions (including Dutch, English, and reverse auction formats), multi-round negotiations, and hybrid events. It handles single-category and multi-category events, simple unit-price tenders, and highly complex lots with conditional pricing rules. It is used across direct materials, transport, packaging, MRO, indirect, and services categories.
Traffic light feedback gives suppliers a single visual signal after each bid round — green if their offer is competitive, amber or red if it is not. Suppliers can adjust their bids without receiving specific competitor data. Across Keelvar customers, this mechanism consistently drives 8–12% additional savings per negotiation round, because it encourages suppliers to sharpen pricing without compromising the integrity of the competitive process.
Yes. Transport and logistics is one of the most common use cases for Sourcing Optimizer. The platform handles complex freight tenders across FTL, LTL, ocean, air, and intermodal, incorporating benchmark rate imports, outlier detection, and dynamic target rates. Customers including Becton Dickinson, ABF Group, Caterpillar, Adidas, and Maersk run large-scale transport sourcing in Keelvar.
For teams already using the platform, building a standard sourcing event takes minutes, not hours. Keelvar's prompt-to-bid sheet feature — powered by Kai — means you can describe your sourcing need in plain language and the system generates the event structure, cost formulas, and bid sheet automatically. Repeat and template-based events can be launched faster still.